Planning

Here's The Plan
Let your staff focus on the particulars of why the meeting or incentive trip is being held by hiring CI Travel Meeting and Incentives Department to figure out how to do it best within your budget. By offering an array of full-service solutions, our meeting and incentive consultants can help transform what could be a challenging process into a smooth-running and productive event at a price much less than you might expect. And with someone in the know planning the show, your time and savings can be better spent elsewhere.

From corporate business meetings, continuing education seminars, and training and management sessions to regional sales meetings, incentive trips and special events, we do it all … and we do it all with in-house sources. We use our own people to organize, design and produce everything associated with presenting any-size event, including printed material and website design. By not relying on outside vendors, CI Travel is able to produce high-quality professional meetings and events at lower costs than companies that have to outsource these services. With years of experience and longstanding vendor relationships, CI Travel Meetings and Incentive team is just a call away from helping you plan your next event, whatever it may be.

Here's What We'll Do For You
Negotiate better vendor rates - Our longstanding vendor relationships give us a one-up that results in the best value for your meeting and incentive dollars. Our expertise can land you what you need at the best-negotiated rates, which are well below "rack" rates. Our team can contract for such essentials as audio and video equipment, food and beverage catering, and private tours and activities.

Anticipate the unexpected
To ensure professional and successful meetings, we anticipate problems and plan for the unexpected by focusing on attrition clauses, cancellation policies and what to do in case an uncontrollable event happens.

Contract development and execution
We put it all in writing because we believe formal agreements are essential to protect our clients and help ensure all expectations are met and generally exceeded.

Design a custom online registration website
We can create a customized registration website specific to your meeting/event needs to complement traditional phone registration and email communications. We can include a direct link to your company's site from the registration page to allow employees or clients around-the-clock access to information.

Disclose all fees - We work on a fee-for-service basis with no surprises at the end. You'll always receive a detailed disclosure of the services you can expect and the fees associated with those services.

Provide destination choices and arrange site inspections
CI Travel will research and compile recommended venues for your meeting or incentive trip, as well as alternative sites and activities for you to compare. If your program requires a site inspection, we can coordinate the arrangements.

Arrange ground transportation and tours
Our team ensures your people will travel safely and comfortably from the airport to their destination. With long-standing relationships with destination management companies, we're able to provide top-notch transportation and tours worldwide. We also offer the option of providing our professional travel staff to travel with you to coordinates all reservations, transportation and activities, as well as handle any additional requests that may arise on site during your trip.

Negotiate rates for airline, cruise and hotel
Skillfully negotiating the best rates with the most favorable terms garners you the best services and venues at the best possible rates, resulting in the best return on investment for your meeting dollars.

Manage registration and monitor attendance
CI Travel is equipped to handle database management concerning reservations, rooming lists and billings. Arrangements can be made so the company secures contracts, monitors payment schedules and coordinates meeting needs.

In short, CI Travel Meetings and Incentives can tailor any event to your unique needs, no matter where or what type of program your company is planning.